Personnel Logistics Coordinator

Responsibilities:

• Prepare and keep up to date all logistical schedules, crew change planning and reservations.
• Update monthly, the Personnel Movement Report and log in crew movement.
• Open and keep updated the Offshore Workers’ files, certifications, personal documents, and all offshore related certificates including the medical reports.
• Responsible for the logistics of courses/training for personnel.
• Follow up all personnel matters with Crew & Drilling Contractors.
• Delegate all incoming requests to the Head of Department and follow instructions.
• Follow and keep up the Company image when presenting and corresponding with clients.
• Input applications into the database.
• Look into flight itineraries and coordinate / book hotel, transport and airline reservations and update confirmed bookings in the respective spreadsheet.
• Assist with the preparation of the requested OK to Boards and Change of Crew Letters as well as, check and approve invoices against the internal spreadsheet.
• Assist with the preparation of the necessary documentation required by the Department’s clients for visa applications and residence permits.
• Perform general administrative duties as may be required.

Requirements:

• Previous work experience in a similar role will be considered an asset.
• Must have an eye for detail.
• Good verbal and written English.
• Good organisational and time management skills.
• Goal-oriented and able to work independently as well as in a team.
• Able to work under pressure.
• Available after office hours/weekends to assist the client 24/7, given the nature of the industry.
• Available to travel abroad.

How to apply:

A covering letter and a detailed CV should be sent to:

Head of HR,
MMH Malta Ltd,
Mediterranean Maritime Hub,
Xatt il-Mollijiet,
Marsa, MRS1152

or else through email on hr@mmh.com.mt